What are the laws governing employee expense reimbursement?

Employees in the District of Columbia are covered by labor and employment laws that govern how an employer must handle employee expense reimbursements. These laws state that employers must reimburse employees for any expenses necessary for business purposes. This includes any items or services bought to help the employer’s business operations or that are required for a job-related task. Employees must submit an itemized list of the expenses they need to be reimbursed for. Reimbursement must be made within 30 days if the expenses are not over $500 and within 60 days if the expenses are larger than $500. Employers in the District of Columbia must also provide employees with advance notice of their right to request reimbursement and provide information on the time limits and procedures to submit a reimbursement request. Employers cannot require employees to pay for any item themselves if it was incurred as part of their job. If the employer pays for the expense, they must include the amount as wages in the employee’s paycheck and that amount would be subject to payroll taxes and minimum wage laws. Finally, employers must pay all employee expenses promptly. Employees can take the employer to court if the employer does not reimburse them promptly for legitimate expenses.

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What are the laws governing employee expense reimbursement?

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