How are bids and contracts awarded by a municipality?

In North Carolina, bids and contracts for municipal projects are awarded through a process called procurement. This process is designed to encourage competition and ensure the best quality services and products at the lowest cost to the municipality. The first step in the procurement process is to identify the project and establish the specifications for the products/services. Next, interested parties are invited to submit bids to fulfill the requirements of the project. The bids are then carefully examined and evaluated to determine the best offer based on submitted cost, demonstrated capability, and other factors. The municipality may hold a pre-award conference with the prospective bidders if desired. Once the best bid is identified, the municipality must enter into a contract with the awarded bidder. This contract will set forth the terms and conditions of the project, such as payment schedule, performance requirements, and any additional information necessary to ensure that the project is successfully completed. The municipality then monitors the performance of the contract requirements to ensure the project is completed in a timely manner and in a way that meets the municipality’s expectations. The procurement process is designed to ensure that the municipality receives the best products and services available at the best prices. It is also intended to provide fair competition to all interested parties, and to ensure that municipal funds are properly used. By awarding contracts through the procurement process, municipalities are able to maintain transparency and accountability in their spending.

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How are bids and contracts awarded by a municipality?

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