What is the process for holding a condo association meeting?

The process for holding a condo association meeting in Virginia is designed to ensure fair and transparent decision-making. Condo associations are required to follow the guidelines outlined in the Condo Act, which covers rules for everything from the election of board of directors to the conduct of meetings. The first step is to create an agenda and notify all members of the meeting. The Virginia Condo Act sets out the specific requirements for the notification of meetings, including the right of members to attend and/or vote by proxy. Once an agenda has been created, the meeting can be convened. Generally, the president will preside over the meeting, though other directors may call the meeting to order. All members of the association must be given the opportunity to speak and make motions regarding the topics on the agenda. Once all motions have been considered, they are put to a vote. The voting process for condo association meetings in Virginia depends on the number of members present. If the majority of the members are present, a simple majority is required to pass motions. If a quorum is not present, written consent from the majority of members is required. Once all discussions have been completed, the association must keep a record of the meeting. This includes documenting the votes and motions passed at the meeting. This record serves as a reference should a dispute arise in the future.

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What is the process for holding a condo association meeting?

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