What is a privacy impact assessment (PIA)?

A privacy impact assessment (PIA) is a tool used to identify, assess, and mitigate risks to personal information that could occur when a state agency in Florida collects, stores, uses, or discloses the information. A PIA helps evaluate the potential risks associated with collecting personal information and helps agencies decide how to best protect the information. A PIA helps to ensure that the collection, storage, and use of personal information is consistent with applicable laws, including Florida’s Data Security Law. A PIA includes a description of the kinds of personal information being collected, including details on why it is needed and how it is used. It also includes a review of the controls in place to keep the information secure while still permitting access, use, retention, and disposal as appropriate. The assessment should also consider risks from unauthorized access, destruction, use, modification, or disclosure of the information. As part of the PIA, agencies are encouraged to consult with the public about information privacy issues and provide more information about their plans for handling and protecting the personal information. After conducting a PIA, an agency is expected to develop and implement a plan to address the identified risks. The process of conducting a PIA helps ensure that the privacy of individuals is protected and that state agencies comply with the Data Security Law.

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What is a privacy impact assessment (PIA)?

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